Help Centre>Base Data Manager
Base Data

Base Data Manager

Base Data Manager is a dedicated import tool (basedata_manager.php) for processing base data files into tenant-scoped import batches. It allows Exams Officers and Managers to import base data directly from examining bodies such as AQA, WJEC, and Pearson.

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Permission and access levelThis page requires exam manage sittings permission and access level 3 or above (Exams Officers / IT Officers).

Import Workflow

1

Open Base Data Manager

Go to Assessments > Base Data Manager.

2

Prepare accepted files

Upload supported base data file types (.X0*) or ZIP containing valid base data files.

3

Create import batch

Enter optional series label, upload files, and start import. System creates batch, file, and record entries.

4

Review parsed records

Validate detected record families (for example C/L/O/S records), titles, and codes before operational use.

5

Correct and re-import if needed

If parse output is wrong or incomplete, delete the bad batch and import corrected files.

6

Validate against live workflows

Create a test sitting and verify expected data appears correctly in sittings, slips, and invigilation screens.

Batch Maintenance

Use batch-level delete for single correction, or cleanup-all when multiple failed imports need removing. Always keep one known-good batch for rollback confidence.

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Operational tipRun base data imports before building new exam series and avoid changing base data during live exam windows.