XamPro Reports & Letters

Send digital school reports and letters instantly, securely and sustainably. Connect with families in real time — no printing, no postage, no delays.

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GDPR-Secure Access

Parents access letters through unique SMS links and confirm their child’s date of birth to view.

Engagement Analytics

Track views, clicks, and insights by time of day, FSM status, CLA, gender, and more.

Cost Saving

Cut printing and postage costs by up to 95% per report — while reducing your environmental impact.

Compare Costs — Print vs Digital

Item	Traditional Cost (per letter)	XamPro Letters
Royal Mail 2nd Class Stamp	£0.87	£0.00
Paper & Envelope	£0.10	£0.00
Print/Admin Time	£0.50	£0.00
Total per Report	£1.47	£0.00

Annual Cost Comparison Example

For a school sending 2,000 reports each year:

Traditional Printing

£1.47 × 2,000 = £2,940

XamPro Letters

£700 license + 5.5p (SMS fee*) × 2,000 = £810

* SMS rate is subject to your SMS subscription with XamPro. License renews anually. All prices are exclusive of VAT.

That’s a potential annual saving of £2,130 — while being faster, greener, and easier to manage.

Smart Upload & Student Matching Quick, secure and accurate.

Upload student letters and reports in just a few clicks. XamPro automatically matches each document to the correct pupil using their admission number — no manual sorting, no wasted time. Perfect for large cohorts and busy schools.

Live Engagement Tracking Know who’s viewed — and when.

Gain powerful insights with XamPro’s analytics dashboard: hourly engagement, peak open times, FSM/CLA breakdowns, gender-based data and more. Improve report reach and identify families needing support.

Suspend Reports Instantly Control at your fingertips.

A student’s report was sent in error? Suspensions are immediate, revoking access with a single click. You remain in control at all times.

How It Works

1. Upload
Upload reports or letters securely from your dashboard.

2. Notify
Parents receive an SMS with a unique secure link.

3. Verify
They enter their child’s DOB to unlock access.

4. View
The report or letter is displayed, with your branding.

5. Track
Monitor opens, engagement and stats in real-time.

What Our Schools Say

“XamPro Letters has transformed how we communicate reports and letters. Parents open them instantly — and we’ve saved over £1,000 in postage in just one term.”

Mrs M Thomas, Headteacher, Ebbw Fawr 3-16

Screenshots & Interface

Why Schools Choose XamPro Letters

Instant Delivery

No more waiting on post. Letters and reports are delivered within seconds to parent/carer devices.

DOB Verification

Ensures only the intended recipient can view documents, supporting safeguarding and GDPR compliance.

Eco-Friendly

Save thousands of sheets of paper and reduce your school’s carbon footprint with every batch sent.

Data-Driven Decisions

Use engagement stats to improve reach and understand which groups need follow-up.

Meaningful Cost Savings

Sending 500 reports by post could cost over £700. With XamPro Letters, that drops to under £5.

Audit Trail

Track every open, every time. Audit trails give peace of mind to DSLs and SLT.

Take the First Step Toward Digital Reporting

Reduce costs, streamline communication, and boost engagement with XamPro Letters. Get started today.

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